Virtual Meetings using MS Teams Training in Thimphu, Bhutan

This training equips participants with the practical skills required to plan, host, manage, and optimize virtual meetings using Microsoft Teams. It covers meeting setup, engagement tools, security controls, recordings, breakout rooms, troubleshooting, and best practices for conducting professional online meetings.

Introduction to Virtual Meetings in Teams

• Overview of Teams meeting capabilities

• Types of meetings: scheduled, instant, channel meetings, webinars

• Meeting interface walkthrough

Scheduling and Organizing Meetings

• Scheduling meetings from Teams, Outlook, and Channel

• Adding participants, setting permissions, and configuring lobby options

• Creating meeting agendas and invitations

• Setting up recurring meetings

Meeting Controls & Presenter Tools

• Understanding roles: Organizer, Presenter, Attendee

• Managing audio/video settings

• Screen sharing: entire screen, window, PowerPoint Live

• Using presenter modes (Standout, Side-by-side, Reporter mode)

Collaboration & Interaction Tools

• Using chat, reactions, raise hand

• File sharing during meetings

• Polls (via Forms/Polls app)

• Whiteboard collaboration

• Notes and action items

• Using meeting apps and third-party add-ins

Breakout Rooms

• Creating breakout rooms

• Assigning participants (automatic/manual)

• Managing room settings and timers

• Broadcasting announcements

Meeting Security & Compliance

• Lobby settings and admission control

• Permissions for screen sharing, chat, and recordings

• Managing unauthenticated users

• Recording storage, retention, and access (OneDrive/SharePoint)

Recording & Post-Meeting Management

• Recording meetings: when, where, and how

• Transcriptions and captions

• Accessing recordings and meeting notes

• Follow-up: sharing files, chats, and minutes

Running Effective & Professional Virtual Meetings

• Tips for reducing disruptions

• Etiquette guidelines

• Time and agenda management

• Best practices for hybrid meetings

• Using headsets, cameras, and backgrounds

Troubleshooting Common Meeting Issues

• Audio/video problems

• Connectivity issues

• Device settings

• Participant access issues